Cashiering system Essay

IntroductionIn our generation so m whatever a(prenominal) things atomic number 18 divers(prenominal). The advent of technology has changed the way we live, bl end and spend leisure clip. Com sticker was considered the lifeblood of conjunction people are everywhere. And the advancement in discoveries, both in hardware and software, keep coming, day in and day out. Technology changes and improves at a fast pace and companies and institutions need to cope with it. This is beca office as the latest knowledge of development in computer technology grows peoples standard increment. people want and crave for betterment and more efficient ways to accomplish tedious task. At the present time, people behind large and small companies adopt modernistic technology in order to survive and compete with markets demands. Also, through the use of this, different operations and processing remainss subscribe to become computerized for greater ease and accuracy.An modify cashiering establis hment is any frame where an input is provided and a machine or computer carries out a process that produces an output. A cashiering and student account system is a combination of software and hardware that receives call detail and returns usage tuition, groups this in frame of referenceation for specific accounts or customers, produces invoices, creates reports for management, and records (posts) payments made to customer accounts.1.1 Background of directMost institutions and establishments that researcher visit are using systems to easily cater the needs of the customers or clients. It leave alone in like manner provide a better service to its clientele. The system volition properly accommodate the needs of the students and the parents in taking the statement of accounts. It go out provide an accurate, fast and smart statement of accounts to students that are up-dated for the school administrator and the students. It will also provide students to view their own statement o f accounts.Cashiering and Student Account System has different features that would be a perfect adjutant stork for the students, school administrators, cashiers and parents as well. It skunk process payments and discernments of students. It can also view the remaining balance of students and can view the previous and present income collected in every department or courses. Administrators can modify the information of students and cashiers. Administrators can also monitor the users log, if who and what time the user (cashiers or students) use the system. Administrators can also view the history of payments and the remaining balance of students.1.2 Statement of Objectives1.2.1 General ObjectiveThe main objectives of this study is to design and develop an Automated Cashiering system and student account system in Madana Mohana Academy that will to make their recording fast, easy, upselective informationble and accurate. Likewise account statement data becomes efficient with minimal accounting errors, to increase cashiering productivity.1.2.2 Specific ObjectiveA user-friendly computer system that can perform the prolonging task Develop a system that can deliver accurate records of the student financial records. Develop a system that can accept & calculate payments and let the user carry any particular. Print bills for case-by-case account.Develop a system that generates accurate weekly, monthly, and yearly reports. Develop a system that Let the user allow to add, delete, and edit information. Develop a system that can store data in the database.Develop a system that let the admin to create an account.1.3 Significance of the studyHaving an automate Cashiering system is not exactly pregnant for the institution but also for the employees and students as well. It is significant for the institution for all of their transaction are accelerated they can maximize the capability of their employees, they will have lessexpenses, and having such system will boost th eir popularity. A system that accelerates transaction and automate developing of the cashiering & SAS will benefit the employees for they dont have to waste their time recording, searching for records, writing reports, and all other manual staff in that respectfore they can do their job at their best. It is significant for the students because they dont have to waste time just to pay their bill and they dont have to worry for their account because everything and all of their records are safe.1.4 Scope and limitationOur throw off includes billing the students, accepts payments made, produces invoices, and creates reports for management. Our project is only limited to that transaction therefore any other system like enrollment and scoring system is not included in this system. If you like to upgrade your system with that following, it will be another contract.Foreign LiteratureAccording to some inventors An automated cashier apparatus, comprising a console having first and second co mpartments therein, tell first and second compartments being separately and independently accessible data en separate out convey for accepting leveraging information from a customer and data display means for displaying sale-related data to the customer communication means for transmitting said purchase information to a remote order fulfillment means, said data entry and display means and communication means being mounted in said first compartment means for accepting credit card purchase information happen upon and currency acceptance, storage and dispensation means located in said second compartment, said second compartment comprising a tamper-resistant safe structure said data entry and display means, credit card acceptance means and coin and currency acceptance and dispensation means being logically interconnected and controlled by microprocessor means comprising a primary microprocessor located in said second compartment and a secondary microprocessor located in said first c ompartment, said primary microprocessor accommodate to control coin and currency acceptance and dispensation and said secondary microprocessor adapted to perform order acceptance and display mappings.Local LiteratureThe Liberty Christian instruct is a Christian coeducational day school, named after parson Celis. It was established on November 28. The Liberty Christian manual enrollment and cashiering system was developed in 1993 and its unable to meet the growing demands for their students. Hence, it needs a re- engineering and introduce new modification for the system in accordance to the fast-changing technology. The new well enhanced automated system of Liberty Christian School Enrollment and Cashiering System has begun this year during the second semester of 2007-2008. The new system of Liberty Christian School has improved to the unsatisfactory performance of the old system. The certain proceed of our program is inputting the necessary information of the students and supp ly the correct output of the enrollment, and the selected accounts of the students.There are certain necessities that have been added in the system, like, a student could possibly be accelerated or dropped out from class due to failed subjects of which the student could have made up or summer classes within that year. Also, the students could promptly ask for an assessment of his/her subjects together with his/her accounts. There are typical problems of the system that has been established but because of this proposal the system is clarified and dresstled in some ways, such as records of students are easily updated and information are being retrieved accurately, Advancing Information Technology Research accounting data is efficient with minimal accounting errors. Also, it enhances cashiering productivity.2.0 go over of related Literature and studiesCashiering and student account system has existed for a very long time, people has already been having transactions every day in their lives. only if as the advancement of technology take over the way we live, people always seek to make things easier with the help of the machines or computer. Thats why programmers try to make everything automated to make our work easier.MethodologyFor developing this project we used the Systems development life cycle (SDLC). SDLC is a process used by systems analyst to develop an information system. The SDLC aims to produce a high quality system that meets or exceedscustomer expectation, reaches completion within times and cost estimates, workings effectively and efficiently. SDLC can be described along spectrum of agile to iterative to sequential. But for this project we use the sequential, which is the waterfall. We used the waterfall as a run for follows its sequence of stages in which our output of each stage becomes our input for the next. These stages start with as planning, analysis, design, implementation, and maintenance. As we go on in this project we will follow this stages to derive in a successful system.PlanningOur system analyst conduct series of research, visit the company, observe how their current system works, and interview many employee involve in the system as many as possible. In this phase, we aim to gather data, determined the problem, determine the cost, develop schedule, consider the need of the client, set goals and objective that will serve as a guide throughout this project.AnalysisWith the data gathered in the planning phase, we now use this data to make and information out of it. We will then provide solution with the problem we discovered. Describe costs and benefits and submit a preliminary plan with recommendation. We also try to communicate with the client and ask for their recommendations and how they would like their system to become. With the complete information our system analyst have gathered. She now discussed with the system designer and builders and explains everything on how the system will work.DesignIn this p hase we now use the information and decision made in the analysis phase. Our designers job to make our project to have great user interface. We will show you the finish design in the later page.ImplementationThis phase involved in installation, and testing the final system of course with the clients approval. We also conduct training for the users of the system.MaintenanceThis is the last phase in the waterfall method the system is already running in this phase. This phase is for some corrections and upgrades to expand thesystems capacities. When this phase is over our contract is done. But if the client request for additional function it will be an additional contract.1.1 Requirement Analysis1.1.1 Client/Customer RequirementsBy applying Agile modeling in developing our Information system, we developers observes how their current system work and conducted an initial interview. We then discuss on how we are going to upgrade their current system with the clarification with the limit ations that the system that we will be making will only support student registration and accept some payment, then we are given some requirements from the client on how their system should be upgraded mend Data storagePassword protectedUser-friendly Graphical User-InterfaceTo be able to generate reports and transactionHandles paymentPrints receipt1.1.2 Performance Requirements1.1.3 Functional requirements1.1.4 hardware Requirements1.1.5 Software RequirementsVISUAL BASIC.NETSQL DATABASE2. Schedule of Activities3. Logical Design3.1 Entity-Relationship plot3.2 Activity Diagram3.3 Screenshots3.4 Development3.5 Testing3.6 Deployment3.7 Evaluation3.8 Maintenance Plan4. Result and Discussions5. terminal And recommendation6. Appendices7. Referenceshttp//www.gordonschools.aberdeenshire.sch.uk/Departments/Computing/StandardGrade/AutoSysWeb/1Introduction.htm http//www.gordonschools.aberdeenshire.sch.uk/Departments/Computing/StandardGrade/AutoSysWeb/2Advantages.htm http//www.ask.com/questio n/what-are-the-disadvantages-of-a-manual-system http//www.ask.com/question/advantages-and-disadvantages-of-manual-system http//wiki.answers.com/Q/What_are_the_disadvantages_of_manual_systems http//www.studymode.com/essays/Related-Literature-1105941.html http//www.webgeekresources.com/http//www.freepatentsonline.com/5183142.html8. System Coding3.04.0 Data Gathering Procedures and OutputIn our Data gathering since we decide to use the waterfall method we follow its phases to gather information. First, in our planning phase we search for a willing company to make their system automated, there we give the institution called Madana Mohana Academy who wants their cashiering system automated. To gather data we conduct a series of interview to the involved employee, we also ask for the management for their ideal system. later theinterview we observe how their current system works. Upon observing we notice many problems and we got an idea on what system we will develop. After the planning phase we discover on to our analysis and so on. Thats how we gather data and came up with an output.5.1 Company backgroundMadana Mohana Academy is a private school own by Mr. George Bristol. It is a non-sectarian pro-life institution which means it is a vegetarian school bringing meat inside the campus is strictly prohibited. Its vision is to help the student to understanding their essence, position, and function as a human being, and there mission is extract the students full potential. MMA is a Hindu practice school. Its been develop last 19forgoten which started as a preliminary school, but its been develop over the year and now they have secondary level and looking forward to be a college. MMA is a private school and has been supported by rich Hindus over the world. MMA is quite different from other school its like a training center. It discipline the students and guide them how to live in this world without being attach in it. Relationship with opposite sex are also prohibited .5.2 explanation of the SystemCashiering and student account system is the heart of their system it is because it is where payments are made, confidential records are stored. Even though MMA has equipment and capable of having an automated system they engender to manual system because they lack the knowledge on how to get such system. They are used on having their financial system manually because they used to have less used to have less student, but now with the increasing number of students many problems occur. Billing and recording the payments of the students has been done manually, recording are put into a columnar journal, they divide the whole book and give space for each student, and receipts has been done manually by hand. As a go forth their employee consume all the time just by recording. As we observe, they surely need to automate their system and see the difference for themselves.5.3 Agile modeling Diagram5.5 Problem AreasAs we observe how their system work we discov er a lot of problems. With the increasing number of student they encounter many problems especially to their accounting department. It has become a problem to the institution, students, and employees. Having their system manually and records are put in a book they cant avoid data loss, time consuming because they have to scan for the whole book just to find the particular student, prone to errors, require continuous monitoring to ensure that each transaction is accounted for, and the cost to maintain manual systems it is considerably higher due to the amount of manpower needed, Summarizing data and writing reports take lot of time, data duplication the like data gets repeated over and over since the employees find it hard to keep track of the documents, information and transactions, lack of security since data is stored in filing cabinets it is freely available to anyone, common errors when entering data customers dexterity have accidentally switched details and data since it is h and written, repetition of work if there are any changes to be made, the data will have to be entered again.at times the worker would forget to make the changes or forget that they had already altered it and might redo it again, its again time consuming, too much paper work since everything and every details is written down manually in paper there will be too much paper work, space consuming since the data and paper is stored in filing cabinets it consumes too much place, as the amount of work done on paper increases the filing cabinets too increases, slow retrieval of data the information of students and details are stored in different parts of the record book and so takes a long time to retrieve the data. Those where the problems we discovered with just observing in a short catamenia of time.6.1 System OverviewA School cashiering and student account system is a combination of software and hardware that receives call detail and service usage information, groups this information fo r specific accounts or Students, produces invoices, creates reports for management, and records (posts) payments made to customer accounts. It is also safe because it is encrypted with password therefore only admins are the only one allowed to log in. The back end ofthe financial system periodically combines records from the bill pool to create a single invoice that is sent to the students. The payments are posted (recorded) in the system. This system is tatty to maintain and cost-effective to enhance.6.2 Process Specification6.2.1 Data flow DiagramDatabase6.2.3 System Design/SpecificationUser of the system is required to Log-in sooner he/she can access the system for confidentiality.This is the main window of the system. It compose with three main part which are the student list window, the preview window and the buttons. The student list window literally list all the student which shows the student current account. The preview window shows basic information of the student selec ted in the student list window. The last part are the buttons, each buttons has its own function and has its own window.This windows will accept payments from the student. It will appear when the user selected a student and click the pay button. This window will accept any payment. Each bill has its own code therefore the student can choose what bill and how much they will pay, when the user click the pay button, a receipt will be printed and the data is updated in the database.This is the user account form it will appear if the add user account button a child button of the add button. It is use to create user account that can be able to access the system.